If your business is like most small businesses, you not only
need to collaborate with people inside your company, but also with customers,
clients, suppliers, and partners. Office 365 helps you do this more
effectively, giving you easy ways to share documents, manage projects, conduct
meetings, and connect with others.
Sharing documents
Office 365 includes a password-protected portal called a
team site that lets you share large, hard-to-email files both inside and
outside your company. It serves as a single location for the latest versions of
documents, no matter how many people are working on them. Everyone has access
to the most up-to-date materials, so there’s no need to email multiple versions
back and forth.
To access your company’s team site, click the “Sites” link
on the Office 365 navigation bar.
A set of getting started tiles makes it easy to customize
your site. For example, if you click “What’s your style,” you can choose a
template to change the site’s look and feel.
Other tiles in the getting started section help you adjust
who can access the site, as well as add apps to make the site more useful.
Getting files into your team site is easier than ever. You
now have the ability to drag and drop files into the site directly from your
desktop.
Once the files are there, they are accessible by the other
people in your company, and you have the option to share them with people
outside of your business. Inviting external people to work with you on
documents has been greatly simplified. You can share an individual document
directly from any Office application, by choosing “Share” and entering the
person’s email address.
Or you can share documents from the team site, where you now
get an embedded preview of the document you are about to share, so that you can
make sure it is the right one.
If you are working with a customer or a partner on a project
that involves multiple documents, you can create a sub-site within your team
site. That makes it easy to keep all the relevant documents in one place and
manage who has access.
If the people you are sharing documents with don’t have
Office installed on their computers, that’s no problem. Using just a web
browser, they can view Office documents, edit them, and even co-author
documents with you in real-time using Office Web Apps. To learn more, see get started with SharePoint.
Managing projects
Your team site can do more than just store and share files.
It also can help you manage group projects. To add project management
capabilities to your team site, click the “Working on a deadline” getting
started tile.
This will add a tasks application and a shared calendar to
your team site. As you create tasks and assign them to people, Office 365
builds a timeline view that gives everyone an easy-to-understand picture of the
project plan.
The task view includes a timeline of the project, a
countdown to the next milestone, a list of late tasks, and a list of upcoming
tasks. The project management capabilities are built-in, easy to use, and fully
integrated with your team site. Learn more about how to get started with a project site.
Online meetings
In the Office 365
Preview, online meetings with your customers and partners are simpler to set up
and more interactive. You can easily move from instant messaging conversations
to ad-hoc online meetings that include audio, video, and screen sharing with
just a few mouse clicks. Whether your meeting is spur-of-the-moment or
scheduled ahead of time, you can enjoy high-definition video conferencing and
share notes in real time to keep everyone on the same page.
Guests outside your company can join meetings from a web
browser, using Lync Web App. They can enjoy a first-class meeting experience,
including multi-party HD video/audio, instant messaging, and desktop,
application, and PowerPoint sharing. Learn more by reading Set up Lync Online.
Questions to ask People regarding latest updates:
https://www.inteligence.net/question/what-are-the-new-features-in-microsoft-officer-2019/
Questions to ask People regarding latest updates:
https://www.inteligence.net/question/what-are-the-new-features-in-microsoft-officer-2019/